Alaska Youth Soccer Policy & Guidelines
Player, Club, and General Polices
AYSA Administrative and Reporting Forms
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CLUB FORMS |
SANCTIONED EVENT / LEAGUE/ TOURNAMENT REPORTING | ||
| Annual Affiliate Members Form for Club/ Association- Application for Affiliate Clubs- Annual Application (Due 10-15-18) | Tournament Participation non USYS- Player in accordance with USYS/ AYSA must have permission to play in Sanctioned Event. | ||
| Competitive Roster (sample)- Sample for Competitive Teams | AYSA Sanctioned League- Application to Facilitate Sanctioned League* Paper | ||
| Certificates of Insurance (COI) Request- Facility Certificate for Affiliate club area locations, schools, sports facilities, etc. | Sanctioned League Guidelines- Description of a recreational, competitive/travel, and sanctioned league and requirements | ||
| Club Medical Release Form (sample)- Medical Release Club | Post- AYSA Report- Due within 30 days post conclusion of event. | ||
| Alaska State Patch Instructions | Referee Assignor Report- Due within 30 days post conclusion of event. | ||
| Teams Unaffiliated- Description of AYSA Unaffiliated Teams | AYSA FORMS | ||
| New Club Affiliate Application - Formation of a new club with AYSA | Accident-Incident Report Form- Due within 48- hours of Incident/ accident-- | ||
| AYSA- Bylaw Amendment- Official Memo | For injury submit the Individual Insurance Claim form | ||
| Proposed Bylaw Amendment- Approved Format Form | Complaint Form- Review bylaws/policies/procedures violations prior to submitting | ||
| Club Membership Dues - | Request for Hearing/ Grievance Process- AYSA form and guidelines | ||
| Request for Hearing/Appeal Process- Due five (5) days calendar days following the date of the decision being protested or appealed. |
Refund Policy
| ALASKA DEVELOPMENT PROGRAM (ADP/ODP): Once a player has registered online for (tryouts, player pool, camps, trip commitments) fees are expected to be paid in full. For complete the ADP Withdrawal and Refund policy please read before registering player for the ADPPprogram. Refund and Withdraw Guidelines |
| COACH EDUCATION: Coaches registering for Education Programs will be expected to pay for course in full prior to state date of course. Coaches withdrawing from courses 14 days prior to event will be issued a refund, less an administrative fee. Coaches withdrawing 13 to 7 days prior to course will receive ½ refund. Coaches not attending the course without minimum 7 days notification of withdrawal will be expected to pay full fee due. Coaches that fail to attend the course and fail to give withdrawal notifcation of at least 24 hours will be charges an additional 50.00 "no show" fee plus the course fee. |
| STATE CUP: Up until the 3 week timeline prior to the event date any team that withdrawals their registration by giving a formal written notice to the AYSA State Office; will only receive 50% of their registration fee as a refund. Any team that withdrawals within the three (3) week window prior to the event will not receive their registration fee refund. If the team has not paid their registration fee they will still be expected to pay the amount due; including late fees. State Cup Withdraw/Refund/ Forfeiture: |
Policy & Guidelines
| POLICY: A policy is the rule set by the Board of Directors. for all Affiliate Members under Alaska Youth Soccer to follow. Policies can be reviewed and modified by the Board of Directors as needed. Affiliate Member organizations may be stricter than Alaska Youth Soccer in their application of the policy, but not more lenient. The interpretation and enforcement of the policy is governed by the AYSA Office and Board of Directors. Exceptions should first be requested to the state office. |
| GUIDELINES: Not policy, but suggestions that Affiliate Members are encouraged to adopt as part of their program protocols. |
| BYLAWS: AYS Bylaws and overall governing document of the organizations. Bylaws can only be modified and changed at the AGM by the AYSA Board of Directors |
